Welcome to the NAJC Certification Process

Welcome to the Board Certified Chaplain certification process of Neshama: Association of Jewish Chaplains. This process is designed to support Jewish chaplains in demonstrating professional competence, Jewish learning, ethical practice, and spiritual integration.

Certification through NAJC is a structured, multi-step process that includes written documentation and an interview with Board Certified Chaplains. Candidates are encouraged to review each section of this website carefully and to plan ahead for required materials, timelines, and interviews.

Introduction to NAJC Board Certification 

NAJC Board Certification is both a professional credential and a communal affirmation. It reflects a chaplain’s preparation to serve individuals and communities through Jewish spiritual care in complex institutional settings.

The certification process evaluates education, clinical training, professional experience, and demonstrated competencies. Candidates engage in self-reflection, written articulation of practice, and a peer interview process that emphasizes integration of theory and practice.

Definition of an NAJC Board-Certified Chaplain

An NAJC Board-Certified Chaplain is defined as ‘a Jew who has demonstrated professional excellence as a chaplain and commitment to Torat Yisrael and Klal Yisrael, has completed eligibility requirements, is approved by the Commission of Certification, and confirmed by the Board of Directors of Neshama: Association of Jewish Chaplains.’

Purpose of Certification 

By pursuing Board Certification through NAJC, you are signifying your intent to abide by the high standards established by NAJC and the spiritual care strategic partners of National Association of Catholic Chaplains (NACC), Association of Professional Chaplains (APC), Association of Clinical Pastoral Education (ACPE), and Canadian Association for Spiritual Care (CASC). 

The information on this website outlines the application and procedures necessary to attain and maintain board certification. 

The Certification process encompasses two components in order to become Board Certified: written documentation and an appearance before a panel of Board-Certified Chaplains.

Written Documentation & Interview Components 

The NAJC certification process includes two required components:

• Written Documentation – Candidates submit materials that demonstrate education, clinical training, professional experience, Jewish learning, and fulfillment of professional chaplaincy competencies.
• Panel Interview – The second component is an interview with a Certification Panel composed of Board Certified Chaplains. During the interview, candidates discuss their written materials and respond to questions related to competencies, professional practice, and Jewish spiritual care. 

Both components are evaluated together to determine whether certification standards have been met.

Certification Timeline & Key Deadlines

NAJC offers the opportunity to sit for an appearance before a panel of Board-Certified Chaplains on a quarterly basis. Dates for certification appearances can be found online at www.najc.org or by emailing certify@najc.org. Appearance before a certification panel outside of the quarterly dates may take place, at the discretion of the Certification Chair; however, such instances are not guaranteed by the NAJC Certification Commission.

The NAJC National Office will need to receive your written submission no later than two months before you plan on meeting with a Certification panel. At the discretion of the Certification Chair, the two-month requirement may be shortened to accommodate extenuating circumstances; however, this is not guaranteed by the NAJC Certification Commission.

Educational Requirements

Undergraduate Degree Requirement   — Have completed an undergraduate degree from a college, university, or theological school accredited by a member of the Council for Higher Education Accreditation (www.chea.org).

Graduate Theological Degree Requirement  — Have completed a graduate-level theological degree from a college, university or theological school accredited by a member of the Council for Higher Education Accreditation.

Equivalencies  – Equivalencies for the undergraduate and/or graduate level theological degree will be granted by NAJC according to established guidelines as listed in ‘Equivalencies’ and using the NAJC BCC Education Equivalency Guide & Worksheets in Appendix B.

Recognized Fields of Jewish Graduate Study

As it is common for Jewish graduate learning to take place outside of the context of the Master of Divinity (MDiv) degree, NAJC also recognizes graduate degrees in Jewish Studies, Rabbinics, Talmudic Studies, Jewish Education, Jewish Communal Service, Masters of Hebrew Letters, Jewish Sacred Music, and Hebrew Bible as meeting the requirement for a graduate degree in a Jewish subject matter, when granted by an academic institution whose accreditation is recognized by CHEA.

Clinical Pastoral Education (CPE) 

Clinical Pastoral Education (CPE) is the primary professional training model for chaplains. It is an experiential, supervised learning program where students provide real spiritual care in clinical or community settings—such as hospitals, long-term care, hospice, prisons, or other institutions—while receiving structured feedback and guidance to strengthen their skills, ethics, and professional identity.

In CPE, you learn by doing: you meet with patients/residents/clients and families, collaborate with interdisciplinary teams, reflect on your own spiritual and emotional responses, and grow your capacity to offer compassionate, culturally responsive care.

What happens in a CPE unit? 

A typical unit of CPE includes:

• Direct spiritual care hours (providing chaplaincy in a care setting)
• Educational/learning sessions (seminars, case discussions, skill-building)
• Regular supervision (individual and/or group supervision with a CPE educator)
• Written reflection (often including “verbatims” or detailed accounts of pastoral encounters)

A standard unit is typically at least 400 hours, generally divided between learning time and clinical care time.

Why CPE matters for certification 

CPE helps chaplains demonstrate core competencies such as:

• Building and maintaining professional spiritual care relationships
• Conducting spiritual assessment and planning appropriate interventions
• Providing tradition-based and person-centered spiritual resources
• Documenting care appropriately and working effectively on teams
• Practicing with self-awareness, ethics, and cultural humility

For NAJC Board Certification, candidates are expected to complete four units of ACPE-accredited CPE.  The NAJC Certification Commission permits BCC candidates who have completed equivalent units of CPE outside of ACPE-accredited CPE to apply for an equivalency to have up to four units of equivalent CPE recognized by NAJC for the purposes of board certification. Please see CPE Equivalencies for more information.

Required Units  — Provide documentation of a minimum of four units of Clinical Pastoral Education (CPE).

Approved Accrediting Bodies — Provide documentation of a minimum of four units of Clinical Pastoral Education (CPE) accredited or approved by the Association for Clinical Pastoral Education (ACPE), by programs that were accredited by the former United States Conference of Catholic Bishops Commission on Certification and Accreditation (USCCB/CCA), or the Canadian Association for Spiritual Care (CASC/ACSS).

CPE Equivalencies  — Equivalency for up to four units of CPE from a CPE provider not accredited by one of the above providers may be considered. Non-ACPE accredited Units of CPE must meet the minimum hours listed above to be considered eligible for multiple units of CPE equivalency.

Candidates requesting CPE equivalency must document educational outcomes, hours, supervision, and evaluations as outlined in the Equivalency section and Appendix B. All equivalency requests must be approved before a candidate is scheduled to meet with a Certification Panel.

Chaplaincy Work Experience

2,000-Hour Requirement  — Have completed 2,000 hours of professional chaplaincy work after completing the four units of CPE. Work experience must be paid, supervised experience; volunteer hours are not accepted.

Provisional Certification Option  — Provisional Certification can be granted if this requirement is not yet attained if the candidate is deemed to meet all the other pre-requisites, and competencies Full Certification will then be granted if the requisite 2,000 hours are met within two years of meeting with the Certification Panel. If this is not accomplished, the Provisional Certification is revoked, and they will need to re-apply with a full application.

Supervisor Verification  — A letter from the chaplain’s supervisor must attest to the completion of the required professional chaplaincy work hours. Once the supervisor’s letter is received by the NAJC Office, the Certification Chair will be notified and provisional status, if applicable, will be updated accordingly.

Jewish Status Requirement  

Policy Statement  — The Candidate must be of the Jewish faith. For the purposes of meeting the pre-requisites to apply for Board Certified Chaplain (BCC) status with Neshama: Association of Jewish Chaplains (NAJC), a Jew, by birth or conversion, is someone who is recognized as a member of the Jewish community in which they identify, participates in Jewish communal life, rituals, and traditions, and identifies with the Jewish people through shared history, culture, traditions, and religion.

Eligibility Clarifications  — The NAJC Certification Commission does not recognize Messianic Jews as meeting the definition of who is Jewish for the purposes of Jewish chaplaincy certification with Neshama: Association of Jewish Chaplains (NAJC).

Contacting the Certification Chair  — Questions regarding eligibility or clarification of pre-requisites may be directed to the NAJC Certification Chair through the NAJC Office. Candidates are encouraged to seek clarification before submitting an application if there is uncertainty about eligibility. The NAJC Certification Chair can be reached at certify@najc.org. 

The NAJC Board Certification process is designed to be clear, thorough, and supportive. Certification includes two required components:

1. Written application materials
2. An interview with a Certification Panel of Board-Certified Chaplains.

Applicants are encouraged to review all steps carefully before beginning.

Step-by-Step Application Overview 

• Indicate your intent to apply by emailing the certify@najc.org.
• Complete the application form (member or non-member).
• Pay the non-refundable application fee.
• Upload all required materials to your secure Candidate Workspace (Member365).
• Notify the Certification Chair when your submission is complete by emailing certify@najc.org.
• Schedule and pay for your interview with a Certification Panel.
• Participate in the certification interview (virtual or in person).

Indicating Intent to Apply 

Candidates begin the certification process by formally indicating their intent to pursue NAJC Board Certification. This step signals readiness to begin the application process and allows the NAJC Office to provide guidance and next steps.

To indicate intent, candidates contact the NAJC Office by email at certify@najc.org. This communication should occur only after reviewing the certification requirements and confirming eligibility. 

Once intent is received, candidates will be directed to the appropriate application form and informed of the next steps in the process.

Completing the Application Form 

Completion of the Application Form formalizes a candidate’s intent to pursue Board Certification. The form collects identifying information, professional background, and certification pathway details needed to initiate the review process.

Candidates should complete the form carefully and accurately. Submission of the application form triggers review by the NAJC Office and invoicing for the application fee. Submission of the form does not schedule an interview. Interview scheduling occurs only after all required materials are uploaded and confirmed as complete.

Certification Application

Certification Fees

NAJC Board Certification includes a non-refundable Application Fee and a non-refundable Interview Fee. Fees differ for NAJC members and non-members. Candidates are responsible for verifying current fees before submitting payment.

Application Fees

Upon receipt and review of the Application Form, the NAJC Office will invoice the Candidate for the Certification Application Fee.

A Candidate is not required to become a member of NAJC for the purposes of Certification.

Fees are subject to change. Current fees should be verified by emailing certify@najc.org. 

Interview Fees — A non-refundable Interview fee will be paid online at https://najc.member365.com no later than two weeks before the interview. Failure to pay the non-refundable Interview fee in the timeframe named above may result in a cancellation of the scheduled interview.

Member vs Non-Member Rates  — A candidate is not required to become a member of NAJC for the purposes of certification.

NAJC offers a 50 percent discount on certification application and interview fees to candidates who have remained current in their NAJC membership for the twelve months immediately preceding their certification panel.

Candidates who are not currently eligible for the membership discount may elect to join NAJC and receive the discounted rate by agreeing to maintain continuous membership for twelve months following their certification panel. 

Candidates who receive the discounted member rate and do not maintain membership for the required twelve-month period will be responsible for paying the difference between the member and non-member certification fees.

Candidate Workspace (Member365) 

All certification materials are submitted through a secure online workspace hosted on Member365. This workspace serves as the central location for uploading application materials, written documentation, and required forms.

Candidates will use this workspace throughout the certification process, from initial submission through interview review and archival of materials.

Access & Upload Instructions  — After the non-refundable Application Fee has been paid, the NAJC Office will open a workspace on Member365 in the candidate’s name.

Once the workspace is opened, candidates are responsible for uploading all required application materials and supporting documentation. An Interview Panel will not be scheduled until the workspace is complete and the candidate has notified the Certification Chair that all materials have been uploaded.

File Format Requirements  — All materials must be submitted in PDF format. The workspace can only accept PDFs for uploading. Nothing will be accepted on paper.

Candidates should confirm that all documents are correctly formatted and converted to PDF before uploading. Files submitted in other formats cannot be accepted by the system and may delay scheduling of an Interview Panel.

Interview Scheduling 

Certification panels are offered on a quarterly basis and may be conducted on Zoom or in person at NAJC conferences.

Quarterly certification panel dates are posted on the NAJC website. Candidates should review the posted dates when planning their application timeline.

The NAJC Certification Commission considers requests for certification panels outside of the regularly scheduled quarterly offerings on an individual basis, depending on circumstances. Such requests are not guaranteed and are granted at the discretion of the Chair of Certification.

Once all required materials have been uploaded to the candidate workspace and the application is complete, candidates may request to be scheduled for a certification panel by emailing certify@najc.org 

Presenter’s Report Overview 

Each certification interview panel includes a Presenter who is appointed by the Certification Commission Chair. The Presenter is a member of the Interview Panel and is responsible for reviewing the candidate’s submitted materials prior to the interview.

The Presenter prepares a written report that provides an analytical summary of the candidate’s application and supporting documentation. The report identifies which competency standards the Presenter believes have been met through the written materials and which may require further exploration during the interview.

The Presenter will indicate whether they believe each competency has been met in writing. This assessment reflects the Presenter’s professional judgment. It is possible for the Interview Panel to disagree with or overturn the Presenter’s assessment. However, the Presenter’s Report is frequently used to guide the discussion during the interview.

The Presenter’s Report is shared with the candidate, the Certification Commission Chair, and the other members of the Interview Panel no later than seven days prior to the scheduled certification panel.

If a candidate does not receive a copy of the Presenter’s Report within seven days of the certification panel, the candidate should contact the Certification Chair at certify@najc.org. 

Example Presenter Report Format:

Archiving of Materials 

At the conclusion of the interview process, the Candidate’s materials are archived on https://najc.member365.com 

Certification Materials Checklist

File Naming & Numbering Standards 

All uploaded documents must be clearly labeled and numbered so that panel members can easily locate and review materials. 

Candidates should number submissions according to the item numbers listed on the Certification Materials Checklist. 

Each PDF file name should include both the item number and the title of the document. For example: “1a Application” or “4 Spiritual Autobiography.” 

Consistent file naming helps prevent delays in review and reduces the likelihood of materials being returned for correction.

PDF Submission Rules

• All materials must be submitted in PDF format.
• The workspace can only accept PDFs for uploading.
• Nothing will be accepted on paper.

Page Limits & Formatting Guidelines

• The Spiritual Autobiography as well as the Competency Essay should not exceed 10 pages double-spaced each with one-inch margins and 12-point font set for 8½ x 11 paper.
• Applicants will be asked to reformat their documents to comply with the formatting and page length requirements if their documents are not formatted correctly and or exceed the page length.
• Reformatted documents not received within the timeline specified in the request may result in an applicant’s Interview Panel being rescheduled.

Spiritual Autobiography Guidelines 

The Spiritual Autobiography invites candidates to reflect on their personal, spiritual, and Jewish journey and how that journey informs their work as a chaplain. 

Candidates should address formative experiences, significant spiritual influences, and the development of their Jewish identity and practice. The narrative should demonstrate self-awareness, integration of life experience, and capacity for reflective practice as a Jewish spiritual care provider. 

The Spiritual Autobiography should be written clearly and thoughtfully, using examples that illustrate growth, challenge, and professional formation.

Competency Essay Guidelines 

The Competency Essay demonstrates how the candidate meets the professional chaplaincy competencies required for NAJC Board Certification. 

Candidates should clearly address each competency area, using specific examples from professional chaplaincy practice. Evidence may include clinical encounters, interdisciplinary collaboration, ethical decision-making, and integration of Jewish learning and spiritual care. 

Competencies may be demonstrated through written documentation, the interview process, or both. Candidates are encouraged to write concisely and to focus on depth, clarity, and integration rather than volume.

Purpose of the Interview Panel

The purpose of the Certification Interview Panel is to assess and evaluate whether the candidate has demonstrated sufficient knowledge, understanding, and integration of the NAJC Standards for Professional Chaplaincy Qualifications to be deemed as meeting the standard to be certified.

Panel Composition

Number of Panelists — The Interview Panel will be comprised of either three or five Board-Certified Chaplains.

Representation Criteria  — Every effort will be made in constituting an Interview Panel to have the candidate’s identified movement within Judaism, as well as gender, and or work modality, represented.

Roles & Responsibilities 

Certification Commission Chair  — The Certification Commission Chair will appoint a Chairperson for the Interview Panel. The Certification Commission Chair will appoint a Chairperson for the Interview Panel.

Panel Chair — The Panel Chairperson is responsible for facilitating the pre-meeting, the panel discussion, and the post-meeting. After the Interview, the Panel Chairperson will immediately convey the results of the Interview to the Certification Commission Chair.

Presenter  — A Presenter, selected by the Certification Commission Chair from the members of the Interview Panel, will prepare a Report based upon all submitted materials. This Presenter’s Report will include questions to the candidate that may be used by members of the Interview Panel. The Presenter’s Report shall be available to the candidate and members of the Interview Panel as soon as practicable, but not less than one week before the Interview.

Panel Members   — The members of the Panel will review the essays and verbatims for the candidate’s demonstration of Qualifications. The candidate is to be evaluated only on whether or not they have demonstrated a knowledge, understanding, and integration of the NAJC Standards for Professional Chaplaincy Qualifications.

Presenter’s Report

The Presenter will circulate the Presenter’s Report to the candidate, the Certification Commission Chair, and the other Panel members not less than one week before the interview. If the Presenter’s Report is not received in the required time, the appearance must be rescheduled.

Confidentiality Policies

All materials and discussions are confidential and any Candidate’s materials that were accessed or printed by the Interview Panelists are to be destroyed or deleted at the conclusion of the process; the workspace and results will be locked and available only to the NAJC Office and Certification Commission Chair.

Pre-Interview Panel Meeting

The Interview Panel shall meet between 15 minutes to 1/2 hour before the Interview to review the form and content of the Interview.

Interview Structure & Length

The Interview shall extend for approximately one hour. If the Interview Panel wishes to extend the interview past one hour, they may do so for 15 additional minutes upon mutual agreement with the candidate. The Interview shall be conducted in a manner that will be respectful and of positive help to the candidate.

Candidate Participation

Candidates are active participants in the interview process. During the interview, candidates respond to questions related to their written materials, professional chaplaincy practice, Jewish learning, and demonstrated competencies. Candidates are encouraged to answer thoughtfully, ask for clarification when needed, and engage the panel as professional peers in discussion of spiritual care practice.

Evaluation Process

The candidate will be interviewed on aspects of the submitted documentation, Presenter’s Report, and whether the candidate fulfills the Competencies for Certification according to the Rubric for Board Certified Chaplain Competencies. At the conclusion of the interview, the Panel, temporarily excusing the candidate, will then have time to discuss the Interview using the Rubric for Board Certified Chaplain Competencies as the basis for the discussion.

Voting Procedures

A majority vote of the Interview Panel will constitute its decision. For a five-member panel, a vote of three or more for any option will prevail. For a three-member panel, a vote of two or more for any option will prevail.

Competency Checklist Review

At the end of the discussion, the Rubric for Board Certified Chaplain Competencies will be consulted in order to determine whether all the Competency standards were met. 

While deference will be given to the Presenter’s Report, Panel members have the discretion to question the Presenter and determine whether or not a specific Competency standard was actually met. The Panel reserves the right to overturn any part of the Presenter’s Report when making a final determination.

Competencies may be demonstrated through written materials, oral responses during the interview, or a combination of both. Not every competency must be demonstrated in both formats. The panel evaluates the totality of the candidate’s presentation and professional formation.

Post-Interview Feedback Session 

After the Panel has completed its deliberations, the candidate is invited back to receive feedback and hear the panel’s recommendation. 

The panel summarizes its decision and may offer guidance, clarification, or next steps depending on the outcome. Candidates have time during this session to ask questions and ensure they understand the panel’s recommendation and any follow-up expectations.

Certification Recommended

Certification as a Board-Certified Chaplain (BCC) Recommended if all 38 Professional Chaplaincy Competencies are met in writing and/or orally and the candidate has the required number of work experience hours.

Provisional Certification

Provisional Board Certified Chaplain (PBCC) status may be recommended by a Certification Panel. PBCC status reflects a strong submission of written materials and effective oral communication during the panel appearance, with the Certification Panel identifying only minimal deficiencies in required competencies or professional work hours needed for full certification.

Competency Deficiencies

If the candidate meets at least 30 of the 38 NAJC Professional Chaplaincy Competency Standards including all eleven (11) of the Section III Professional Practice Skills (PPS 1–11), the candidate will need to appear before another Panel, at no additional cost, to address the Competencies that were not met. 

The Candidate has two years within which to demonstrate their meeting the Competency Standards in order to become fully Certified. If, at that point, they do not meet the Standards, their Provisional Certification is revoked, and they will need to complete a full application if they want to be re-considered for Board Certification.

Work Hour Deficiencies  — If the candidate has not completed 2,000 hours of work experience as a chaplain. The candidate will need to complete the required hours within a two-year period and provide proof of work experience through a supervisor’s letter documenting their hours of work to the NAJC Office. If this is not accomplished, the Provisional Certification is revoked, and they will need to re-apply with a full application.

Timeline for Completion — The Candidate has two years within which to demonstrate their meeting the Competency Standards in order to become fully Certified. Full Certification will then be granted if the requisite 2,000 hours are met within two years of meeting with the Certification Panel. There are no additional fees for individuals who have attained Provisional Board-Certified status.

Subsequent Appearance Recommended

Certification is not recommended but Subsequent Appearance Only Recommended if the candidate has not demonstrated all Competencies related to Section III Professional Practice Skills (PPS 1–11) and or has demonstrated between 30–38 Professional Chaplaincy Competencies. The candidate will need to appear before another Panel within two years to address the Competencies that were not met in order to be granted Board Certification.

Certification Not Recommended

Certification is not recommended if the Panel determines that the candidate has not demonstrated sufficient knowledge, understanding and integration of the Professional Chaplaincy Competencies. If the Panel determines the candidate would be better served by resubmitting written materials and taking more time to complete the certification process, the candidate may choose to resubmit all materials and meet another NAJC Certification Panel to demonstrate the Competencies and pay the application and interview fee.

Fees for Re-Application or Re-Interview

There is no application fee, but a new Interview Fee must be paid before the second interview for a subsequent appearance by a candidate who was not recommended for Certification. If the candidate’s Provisional Certification is revoked, they will need to complete a full application if they want to be re-considered for Board Certification.

Board of Directors Final Approval

The NAJC Board will vote on the Recommendation of the Interview Panel at their next Board meeting and the Candidate will then be notified of the final decision.

Eligibility for a Second Interview

A candidate who has not been recommended for certification may request to have a second interview after attending to the recommendations of the original panel.

Required Waiting Period

The candidate and any initial interview committee members may communicate after 30 days of the initial decision.

Communication with Panel Members

The candidate and any initial interview committee members may communicate after 30 days of the initial decision. Communication with panel members is intended to support the candidate’s preparation for a subsequent appearance. Candidates are encouraged to focus these communications on understanding the panel’s feedback and addressing the specific competencies identified as not met. All communication should be professional and coordinated in accordance with NAJC certification procedures.

Fees & Scheduling

There is no application fee, but a new Interview Fee must be paid before the second interview for a subsequent appearance by a candidate who was not recommended for Certification. There are no additional fees for candidates appearing for a Provisional Board Certified Chaplain (PBCC) appearance or for a Subsequent Appearance Only recommendation. Candidates who do not meet any and all outstanding competencies after an appearance before a Second Interview Committee will be required to start the application process again before continuing to pursue certification. For clarity’s sake, this means the candidate will be required to resubmit ALL materials under the guidelines of the Certification Handbook currently used in the re-application.

Reciprocal Certification Overview

Jewish certified Association for Clinical Pastoral Education (ACPE) or Canadian Association for  Spiritual Care/Association Canadienne de soins Spirituels (CASC/ACSS) supervisors who meet all other NAJC certification standards without the request for any equivalencies in lieu of the requirements for Jewish education and 2,000 hours of professional chaplaincy employment may request reciprocal board certification from NAJC.

Board Certified Chaplains who are Jewish and who received their Board Certification from one of NAJC’s strategic partners Association of Professional Chaplains (APC), ACPE, National Association of Catholic Chaplains (NACC), National Association of Veterans Affairs Chaplaincy (NAVAC), and CASC/ACSS may apply for reciprocal certification.

Eligibility for ACPE & CASC/ACSS Supervisors

Jewish certified ACPE or CASC supervisors, who meet all other NAJC certification standards without the request for any equivalencies in lieu of the requirements for Jewish education and 2,000 hours of professional chaplaincy employment, may request reciprocal board certification from NAJC. Such individuals need to complete the certification face sheet, document their standing as ACPE supervisors as well as their Jewish education and work experience and paid membership in NAJC.

Eligibility for APC, ACPE, NACC, NAVAC, CASC/ACSS Chaplains

Board Certified Chaplains who are Jewish and received their Board Certification from one of our strategic partners APC, ACPE, NACC, NAVAC, and CASC/ACSS may apply for reciprocal certification. They must submit proof of Board Certification.

Required Documentation 

Candidates requesting reciprocal certification should be prepared to submit documentation demonstrating current Board Certification with one of NAJC’s strategic partner organizations, evidence of Jewish education and professional chaplaincy work experience, and proof of NAJC membership when required. Additional documentation requirements may vary depending on whether qualifications are reviewed in writing or orally.

Written vs Oral Qualification Review 

They must submit either an essay on JCP01–JCP07 to be read by the Certification Commission Chair and two members of the Certification Commission or address these Qualifications orally with the Certification Commission Chair or a Chair appointed designee.

Reciprocity With Chaplaincy Certification Boards Outside North America 

The NAJC Certification Commission continues to explore reciprocity agreements with chaplaincy certification boards around the world. Any additions to reciprocity extended to certifications from other chaplaincy certification boards will be published on this website when such agreements are reached.

Some international chaplaincy certification boards use Christian terminology when requesting confirmation of religious authority and accountability. NAJC provides functional equivalents for Jewish chaplains by issuing letters that attest to standing, authorization, and fitness for ministry. 

This benefit is available only to NAJC Board Certified Chaplains in good standing and is limited to requests made for the purpose of seeking certification or reciprocity with chaplaincy certification boards outside of the United States.

Letters of reference or recommendation are issued at the discretion of Neshama Association of Jewish Chaplains and are based on verification of current certification status and good standing. Issuance of a letter does not guarantee acceptance by an external certifying body and does not confer authority beyond the scope defined by NAJC. 

NAJC makes no representations regarding the policies, standards, or decisions of external chaplaincy certification boards.

Overview of Equivalencies

The Neshama Association of Jewish Chaplains reviewed and affirmed the Common Qualifications and Competencies for Professional Chaplains. Under Qualifications for Board and Associate Certification, candidates must complete accredited undergraduate and graduate theological education. 

NAJC recognizes that there are different pathways to achieve competency. Therefore, equivalencies may be requested for education, clinical training, and professional experience when learning or training varies from the usual route but meets NAJC Standards.

Definition of an Equivalency

An equivalency indicates a form of education or training that varies from the usual route to competency measured by NAJC Standards but has enabled the individual in the judgment of the Certification Commission to achieve the level of theological education, clinical training, and or pastoral experience which meets the requirements of the Standards.

Units of Measurement in Learning

Higher education uses a unit of measurement known as the Carnegie unit. Carnegie units are used to calculate credit hours for bachelor’s degrees and master’s degrees in theology and equivalent degrees. Spiritual care professionals also engage in continuing education learning, which is measured in continuing education units. One component of determining an educational equivalency includes converting Carnegie units and continuing education units to semester and or quarter hours.

Credit Conversions

Semester vs Quarter Hours  — The NAJC Certification Commission recognizes that one semester hour is equal to one and one half quarter hours. Semester hours may be converted to quarter hours by multiplying the total semester hours by one and one half. Quarter hours may be converted to semester hours by dividing the total number of quarter hours by one and one half.

CEUs  — Continuing education is measured in continuing education units, which are based on contact hours, with ten contact hours equaling one continuing education unit.

For the purposes of equivalencies:

• One continuing education unit is equivalent to one half quarter hour
• Two continuing education units are equivalent to one quarter hour
• Three continuing education units are equivalent to one semester hour

Carnegie Units  — The United States Department of Education defines a credit hour according to a Carnegie unit as one hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester hour of credit, or ten to twelve weeks for one quarter hour of credit. An equivalent amount of work may also apply to laboratory work, internships, practica, studio work, and other academic activities leading to the award of credit hours, as established by the institution.

Degree Equivalencies 

Neshama Association of Jewish Chaplains brings deep expertise to the evaluation of Jewish graduate theological education. Jewish learning has historically taken place across a wide range of academic and non academic settings, including seminaries, universities, yeshivot, and kollelim, many of which do not align neatly with standard degree structures used in Christian or secular institutions.

The NAJC Certification Commission has developed rigorous and contextually informed standards for evaluating Jewish graduate theological learning and determining degree equivalencies for the purposes of board certification. These standards recognize the diversity of Jewish educational pathways while maintaining clear expectations for academic rigor, depth of learning, and professional relevance to chaplaincy practice.

Through its equivalency processes, NAJC evaluates learning in Jewish text, tradition, theology, and practice using criteria appropriate to Jewish educational models, including those that do not issue conventional academic degrees. All equivalency determinations are made by the NAJC Certification Commission or its appointed Equivalency Committee and are grounded in both professional chaplaincy standards and Jewish theological expertise.

Bachelor’s Degree Equivalency 

A bachelor’s degree is comprised of a minimum of 120 semester hour credits or 180 quarter hour credits. The NAJC Certification Commission does not require a subject specific bachelor’s degree for the purposes of certification. A candidate may hold a bachelor’s degree or its equivalent in any subject and meet QUA3 of the Common Qualifications and Competencies for Professional Chaplains.

Master’s Degree Equivalency 

A master’s degree is comprised of a minimum of 40 credit hours of graduate level work. In the case of a Master of Divinity degree, the degree is comprised of 72 credit hours of graduate level work. 

As it is common for Jewish graduate learning to take place outside of the Master of Divinity degree framework, NAJC recognizes graduate degrees in Jewish Studies, Rabbinics, Talmudic Studies, Jewish Education, Jewish Communal Service, Masters of Hebrew Letters, Jewish Sacred Music, and Hebrew Bible as meeting the requirement for a graduate degree in Jewish subject matter, when granted by an academic institution whose accreditation is recognized by the Council for Higher Education Accreditation. 

Candidates who received ordination or cantorial commission and do not hold a graduate degree as outlined above are required to seek an Education Equivalency. Such candidates are required to demonstrate a minimum of 40 credit hours of graduate level work in Jewish subject matter. Candidates seeking Education Equivalency who have not received ordination or cantorial commission are required to demonstrate 72 credit hours of graduate level work in Jewish subject matter.

Related Graduate Degrees 

Graduate degrees from institutions of higher education whose accreditation is recognized by the Council for Higher Education Accreditation that are in a related subject not specified may be approved at the discretion of the NAJC Certification Commission or its appointed representative. Examples of related subjects include counseling, psychology, social work, marriage and family therapy, and nursing. 

Candidates who received ordination or cantorial commission and hold a graduate degree in a related discipline may apply up to 40 credit hours from that degree toward the graduate Jewish subject matter requirement if the thesis or capstone is related to a Jewish or spiritual care topic. 

Up to 20 credit hours may be applied if the thesis or capstone is not related to a Jewish or spiritual care topic. Candidates seeking Education Equivalency who have not received ordination or cantorial commission may apply up to 32 credit hours from a related graduate degree toward the 72 credit hour requirement. Final determinations are made by the Equivalency Committee or its appointed representative.

Ordination & Cantorial Commission Considerations 

Candidates who received ordination or cantorial commission in a context and do not hold a graduate degree in a Jewish subject matter as outlined in the Certification Handbook may apply for Education Equivalency. In such cases, ordination or cantorial commission may be considered as part of the candidate’s overall educational background, subject to review by the NAJC Certification Commission according to established equivalency guidelines.

Orthodox Yeshiva, Mesivta, and Kollel Learning 

Neshama Association of Jewish Chaplains recognizes the yeshiva, mesivta, metivta, and kollel model as a historical model of Jewish education that predates the college and university system. 

Learning completed in a traditional beit midrash, yeshiva, mesivta, metivta, or kollel setting may be used to request bachelor’s and or graduate theological degree equivalencies for the purposes of NAJC Board Certification. Yeshiva and kollel learning is evaluated as formal Jewish theological education and is reviewed as a degree equivalency, not as experiential or portfolio credit. All equivalency determinations are made by the NAJC Certification Commission or its appointed Equivalency Committee using the Orthodox Yeshiva, Mesivta, Metivta, and Kollel Equivalency Form.

The NAJC Certification Commission has determined that the following credentials meet or exceed the educational requirements for both undergraduate and graduate theological education:

• Yoreh Yoreh semicha in Issur V’heter with documentation
• Yoreh Deah semicha with documentation
• Completion of at least six years of post-high school Jewish learning in a yeshiva, mesivta, metivta, or kollel setting, with a minimum average of five hours of daily learning
• Regular Membership in the Rabbinical Council of America
• Graduation from the Rabbinical College of America

Candidates who meet one or more of the above criteria are not required to complete additional equivalency calculations beyond submission of required documentation.

Graduate Degree Equivalency through Semicha or Kollel 

Candidates who received semicha or completed advanced kollel learning and whose graduate Jewish education did not occur within an academic institution accredited by the Council for Higher Education Accreditation are required to seek a Master’s Degree Equivalency.

For the purposes of certification, such candidates must demonstrate a minimum of forty graduate level credit hours in Jewish subject matter.

Graduate level Jewish learning may be documented through yeshiva, mesivta, or kollel study when the candidate demonstrates that the scope, duration, rigor, and subject matter of the learning meet NAJC Standards for graduate Jewish theological education.

When an Equivalency Worksheet Is Required 

Candidates must complete the Orthodox Yeshiva, Mesivta, Metivta, and Kollel Equivalency Worksheet when:

• The candidate has semicha but fewer than six years of qualifying post high school learning
• The candidate has extensive yeshiva or kollel learning but does not hold Yoreh Yoreh or Yoreh Deah semicha
• The candidate seeks equivalency for either the bachelor’s degree requirement, the graduate degree requirement, or both

The worksheet calculates equivalency using documented learning hours, learning context, subject matter coverage, and demonstrated competencies.

Candidates requesting equivalency based on yeshiva, mesivta, or kollel learning must submit documentation that may include:

• Proof of semicha when applicable
• Verification of years and daily hours of learning
• Description of curriculum and learning framework
• Attestation from rosh yeshiva, kollel director, or supervising authority
• Completed NAJC Orthodox Yeshiva, Mesivta, Metivta, and Kollel Equivalency Form

All documentation must be submitted using the appropriate NAJC Equivalency Worksheets and uploaded to the candidate workspace in Member365.

Approval of degree equivalency is not guaranteed and is granted only when submitted documentation demonstrates learning outcomes comparable to accredited Jewish theological education.

Candidate Decision Tree 

For Yeshiva, Mesivta, Semicha, and Kollel Learners

Use this guide to determine which pathway applies to you.

Download PDF

Credit for Prior Learning (CPL) 

Credit by Examination  – Credit by Examination indicates taking a test to demonstrate prior knowledge of a subject. Credit by examination may include examinations such as CLEP, DANTES, NYU, CICA, and or the Jerusalem Exam. Credit by examination may be applied toward the total hours of a bachelor’s degree and may be applied to specific equivalencies for graduate theological education as outlined in the NAJC Certification Handbook.

Credit by Credentials  – Credit by Credentials indicates submitting an earned license, certificate, or other credential that can be used for academic credit. Credit by credentials may be applied toward the total hours of a bachelor’s degree and may be applied to specific equivalencies for graduate theological education as outlined in the NAJC Certification Handbook.

American Council on Education Credits  – Credit by American Council on Education Credits includes credit through United States Armed Forces military service, training programs, or examinations completed at companies or organizations. Credit by American Council on Education Credits may be applied toward the total hours of a bachelor’s degree, may be applied to specific equivalencies for graduate theological education, and may be counted toward the total number of hours for graduate theological education if the credit has been determined by the American Council on Education to be in a theological topic at the graduate level of learning.

Credit by Portfolio

Credit by Portfolio indicates submitting documentation of prior learning for credit such as papers, interviews, and or other types of documentation. Credit by Portfolio can also be used to credit for work experience. 

The NAJC Certification Commission utilizes the Central Michigan University Easy Reference Guide for Determining the Number of Potential Undergraduate Credits for Work Experience in determining the equivalency of months on a job and the maximum potential credit hours for recognizing undergraduate and graduate credit equivalencies. Credit by Portfolio may be applied toward the total hours of a bachelor’s degree and may be applied to specific equivalencies for graduate theological education as outlined in the NAJC Certification Handbook.

Candidates requesting Credit by Portfolio must clearly document how their prior learning meets NAJC Standards for the educational equivalency being requested. Portfolio submissions should demonstrate learning outcomes, academic rigor, and relevance to Jewish theological education or professional chaplaincy practice. All portfolio materials must be submitted using the appropriate NAJC Equivalency Worksheets and supporting documentation and are subject to review and approval by the NAJC Certification Commission or its appointed Equivalency Committee.

Credit by Portfolio Categories

Published & Unpublished Papers  – Published and unpublished papers may be submitted for Credit by Portfolio when they demonstrate substantive prior learning relevant to Jewish theological education or professional chaplaincy practice.

Eligible Content – Papers must demonstrate academic rigor, original analysis, and engagement with appropriate sources. Topics may include, but are not limited to:

• Jewish theology or philosophy
• Halakha and applied Jewish law
• Jewish bioethics
• Liturgy and ritual practice
• Pastoral theology or spiritual care
• Chaplaincy practice grounded in Jewish tradition

Both published and unpublished works may be considered.

Published Papers

Published papers may include peer reviewed journal articles, book chapters, or other formally published scholarly works.

Published papers are evaluated based on length, scope, scholarly depth, and relevance to Jewish theological education or chaplaincy practice. Credit determinations are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Documentation must include:

• A complete copy of the published work
• Full citation information
• Verification of authorship

Unpublished Papers – Unpublished papers may include academic papers, theses, major course papers, or independently produced scholarly work.

Unpublished papers must demonstrate a level of rigor comparable to graduate level academic coursework. Papers that are reflective, devotional, or informal in nature are not eligible for credit.

Documentation must include:

• A complete copy of the paper
• The context in which the paper was written
• The learning objectives addressed

Credit Limits and Application  – Credit for published and unpublished papers may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency. 

Credit is granted on a case by case basis. Submission of papers does not guarantee the awarding of credit.

All papers submitted for Credit by Portfolio must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for published and unpublished papers are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Podcasts  – Podcasts may be submitted for Credit by Portfolio when they demonstrate substantive prior learning relevant to Jewish theological education or professional chaplaincy practice.

Credit is evaluated based on the candidate’s role, the educational content of the podcast, and the level of preparation and expertise demonstrated.

Eligible Content  – Podcast content must demonstrate educational substance, intentional preparation, and relevance to one or more of the following areas:

• Jewish theology or philosophy
• Halakha and applied Jewish law
• Jewish bioethics
• Liturgy and ritual practice
• Pastoral theology
• Chaplaincy practice grounded in Jewish tradition

Podcasts that are primarily devotional, informal conversation, or entertainment focused are not eligible for credit.

Role-Based Evaluation  – Credit is evaluated based on the candidate’s role in the podcast.

Guest  – Candidates who appear as guests may submit podcast episodes when they demonstrate subject matter expertise and substantive contribution.

Documentation must include:

• Title and link to the episode
• Date of release
• Duration of the episode
• Description of the candidate’s contribution

Host  – Candidates who serve as hosts may submit podcast episodes when they demonstrate instructional intent, subject matter expertise, and consistent educational engagement.

Documentation must include:

• Titles and links to submitted episodes
• Description of episode themes and learning objectives
• Evidence of preparation and content development

Host and Producer  – Candidates who serve as both host and producer may submit podcast series when they demonstrate responsibility for content development, structure, and educational quality.

Documentation must include:

• Description of the podcast series
• Number and length of episodes submitted
• Statement describing educational goals and preparation process

Documentation Requirements  – All podcast submissions must include:

• Publicly accessible links to the episodes
• Verification of the candidate’s role
• Description of educational content and learning outcomes

Where podcasts are hosted on paid or restricted platforms, candidates must provide access to the reviewing body.

Credit Limits and Application  – Podcast submissions may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency.

Credit is granted on a case by case basis. Submission of podcast content does not guarantee the awarding of credit.

All podcast submissions must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for podcast submissions are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Videos  – Videos may be submitted for Credit by Portfolio when they demonstrate substantive prior learning relevant to Jewish theological education or professional chaplaincy practice.

Credit is evaluated based on the candidate’s role, the educational content of the video, and the level of preparation, instructional intent, and expertise demonstrated.

Eligible Content – Video content must demonstrate intentional educational design and relevance to one or more of the following areas:

• Jewish theology or philosophy
• Halakha and applied Jewish law
• Jewish bioethics
• Liturgy and ritual practice
• Pastoral theology
• Professional chaplaincy practice grounded in Jewish tradition

Videos that are primarily devotional, promotional, informal, or entertainment focused are not eligible for credit.

Role-Based Evaluation  – Credit is evaluated based on the candidate’s role in the creation and delivery of the video content.

Guest  – Candidates who appear as guests may submit videos when they demonstrate subject matter expertise and make a substantive instructional contribution.

Documentation must include:

• Title and link to the video
• Date of publication
• Length of the video
• Description of the candidate’s contribution

Presenter or Instructor  – Candidates who serve as presenters or instructors may submit videos when they demonstrate instructional intent, subject matter expertise, and preparation appropriate to the topic.

Documentation must include:

• Titles and links to submitted videos
• Description of learning objectives
• Explanation of instructional context and preparation

Producer or Creator  – Candidates who serve as producers or creators may submit video content when they demonstrate responsibility for content development, instructional structure, and educational quality.

Documentation must include:

• Description of the video or video series
• Number and length of videos submitted
• Statement describing educational goals and development process

Documentation Requirements  – All video submissions must include:

• Publicly accessible links to the videos
• Verification of the candidate’s role
• Description of educational content and learning outcomes

When videos are hosted on restricted or paid platforms, candidates must provide access to the reviewing body.

Credit Limits and Application  – Video submissions may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency.

Credit is granted on a case by case basis. Submission of video content does not guarantee the awarding of credit.

All video submissions must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for video submissions are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Produced Music Recordings – Produced music recordings may be submitted for Credit by Portfolio when they demonstrate learning related to Jewish liturgy, ritual practice, sacred music, or other forms of Jewish musical expression relevant to theological education or chaplaincy practice.

Credit is evaluated based on the candidate’s role, the educational and liturgical substance of the recordings, and the level of preparation and expertise demonstrated.

Eligible Content  – Eligible recordings may include, but are not limited to:

• Liturgical compositions or performances
• Jewish sacred music used in communal or ritual settings
• Educational recordings that teach or interpret Jewish musical tradition
• Music created for pastoral, ritual, or spiritual care contexts

Recordings that are primarily commercial, entertainment focused, or unrelated to Jewish learning or practice are not eligible for credit.

Role-Based Evaluation  – Credit is evaluated based on the candidate’s role in the creation and production of the recordings.

Performer  – Candidates who serve as performers may submit recordings when they demonstrate mastery of Jewish liturgical or sacred music and when the work reflects substantive learning and preparation.

Documentation must include:

• Title of each recording
• Description of the musical content and its Jewish context
• Explanation of the performer’s role

Composer or Arranger  – Candidates who serve as composers or arrangers may submit recordings when they demonstrate original work or significant interpretive contribution grounded in Jewish musical tradition.

Documentation must include:

• Description of the composition or arrangement
• Statement explaining the Jewish sources, liturgical use, or educational intent
• Evidence of authorship

Producer 

Candidates who serve as producers may submit recordings when they demonstrate responsibility for content development, structure, and educational or liturgical intent.

Documentation must include:

• Description of the project
• Explanation of the candidate’s role in production
• Statement of learning objectives or educational purpose

Documentation Requirements  – All music recordings submitted for Credit by Portfolio must include:

• Access to the recordings
• Verification of the candidate’s role
• Description of the Jewish educational, liturgical, or pastoral context

When recordings are hosted on restricted or paid platforms, candidates must provide access to the reviewing body.

Credit Limits and Application  – Produced music recordings may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency.

Credit is granted on a case by case basis. Submission of recordings does not guarantee the awarding of credit.

All recordings must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for produced music recordings are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Shiurim & Adult Education  – Shiurim and adult education offerings may be submitted for Credit by Portfolio when they demonstrate structured Jewish learning, substantive preparation, and educational outcomes relevant to Jewish theological education or professional chaplaincy practice.

Credit is evaluated based on the scope of instruction, subject matter, instructional intent, and the candidate’s role as educator.

Eligible Content  – Eligible shiurim and adult education offerings may include, but are not limited to:

• Structured classes or lecture series in Jewish text, theology, or practice
• Adult education courses offered through synagogues, community organizations, hospitals, or educational institutions
• Educational programs addressing Jewish ethics, lifecycle practice, pastoral issues, or spiritual care

Informal talks, sermons, or one time presentations without documented educational objectives are not eligible for credit.

Instructional Role – Candidates must demonstrate primary responsibility for instruction.

Credit may be considered when the candidate served as:

• Instructor
• Course leader
• Program educator

Guest teaching or occasional presentations may be considered only when accompanied by documentation demonstrating substantive preparation and instructional responsibility.

Documentation Requirements  – All shiurim and adult education submissions must include:

• Title and description of each course or series
• Dates and duration of instruction
• Subject matter covered
• Learning objectives
• Verification of the candidate’s instructional role

When available, certificates of completion or institutional documentation should be submitted. When formal documentation is not available, candidates may submit a written description of the course and learning outcomes, along with verification from a supervising authority or sponsoring organization.

Credit Limits and Application  – Shiurim and adult education offerings may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency.

Credit is granted on a case by case basis. Submission of instructional materials does not guarantee the awarding of credit.

All shiurim and adult education submissions must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for shiurim and adult education are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Supervised Private Study – Supervised private study may be submitted for Credit by Portfolio when it demonstrates structured, intentional learning undertaken under the guidance of a qualified supervisor and when learning outcomes can be clearly documented.

Credit is evaluated based on the scope of study, subject matter, supervision, and demonstrated learning outcomes.

Eligible Study  – Supervised private study may include focused learning in areas such as:

• Jewish text study
• Jewish theology or philosophy
• Halakha and applied Jewish law
• Jewish bioethics
• Liturgy, ritual practice, or pastoral application

Independent study that is informal, unsupervised, or devotional in nature is not eligible for credit.

Supervision Requirements  – Supervised private study must be conducted under the guidance of a qualified supervisor with demonstrated expertise in the subject matter.

Documentation must establish:

• The name and qualifications of the supervisor
• The duration and frequency of study
• The subject matter covered
• The learning objectives of the study

Documentation Requirements  – All supervised private study submissions must include:

• A description of the study plan and topics
• Verification from the supervising authority attesting to the study and its completion
• Evidence of learning outcomes such as written work, summaries, or evaluations

When formal documentation is not available, candidates may be required to submit additional written materials demonstrating learning outcomes.

Credit Limits and Application  – Supervised private study may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency.

Credit is granted on a case by case basis. Submission of supervised private study does not guarantee the awarding of credit.

All supervised private study submissions must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for supervised private study are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Continuing Education Events – Continuing education events may be submitted for Credit by Portfolio when they demonstrate structured learning relevant to Jewish theological education or professional chaplaincy practice.

Credit is evaluated based on subject matter, instructional quality, duration, and documented learning outcomes.

Eligible Content  – Eligible continuing education events may include, but are not limited to:

• Professional conferences and seminars
• Workshops and institutes focused on Jewish theology, ethics, or spiritual care
• Continuing education programs related to chaplaincy practice or pastoral theology
• Accredited or non accredited educational programs that meet NAJC standards

Continuing education events that are primarily administrative, organizational, or unrelated to Jewish learning or chaplaincy practice are not eligible for credit.

Documentation Requirements  – All continuing education submissions must include:

• Title and description of the event
• Sponsoring organization
• Dates and total contact hours
• Subject matter addressed
• Verification of attendance or completion

When certificates of completion are available, they must be submitted. When certificates are not available, candidates may submit alternative documentation verifying participation and learning outcomes.

Credit Calculation  – Continuing education credit is calculated using continuing education units and contact hours as outlined in the NAJC Certification Handbook.

Ten contact hours are equivalent to one continuing education unit. One continuing education unit is equivalent to one half quarter hour. Two continuing education units are equivalent to one quarter hour. Three continuing education units are equivalent to one semester hour.

Credit Limits and Application  – Continuing education events may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency when the subject matter meets NAJC standards.

Credit is granted on a case by case basis. Submission of continuing education documentation does not guarantee the awarding of credit.

All continuing education submissions must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for continuing education events are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Work Experience Credit  – Work experience may be submitted for Credit by Portfolio when it demonstrates learning outcomes relevant to Jewish theological education or professional chaplaincy practice.

Work experience credit recognizes learning derived from professional practice. It does not replace required chaplaincy work hours for certification.

Eligible Experience  – Eligible work experience must:

• Be paid and supervised
• Involve responsibilities commonly performed by chaplains or spiritual care professionals
• Demonstrate learning beyond routine job performance

Volunteer experience is not eligible for credit.

Work experience used to meet the required 2,000 hours of professional chaplaincy employment may not also be used for educational equivalency credit.

Credit Calculation  – The NAJC Certification Commission utilizes the Central Michigan University Easy Reference Guide for Determining the Number of Potential Undergraduate Credits for Work Experience when evaluating work experience credit.

Credit is calculated based on:

• Duration of employment
• Scope of responsibilities
• Level of supervision
• Demonstrated learning outcomes

Credit is subject to maximum limits as outlined in the NAJC Certification Handbook and may be applied only when it contributes meaningfully to educational equivalency requirements.

Documentation Requirements  – All work experience submissions must include:

• Description of the position and responsibilities
• Dates of employment and total hours worked
• Verification from a supervisor
• Description of learning outcomes derived from the experience

Additional documentation may be required to demonstrate the educational value of the work experience.

Credit Limits and Application – Work experience credit may be applied toward bachelor’s degree equivalency and, where appropriate, toward graduate theological degree equivalency as permitted under NAJC standards.

Credit is granted on a case by case basis. Submission of work experience documentation does not guarantee the awarding of credit.

All work experience submissions must be documented using the appropriate NAJC Equivalency Worksheet and uploaded to the candidate’s workspace in Member365.

Evaluation Authority  – All determinations regarding Credit by Portfolio for work experience are made by the NAJC Certification Commission or its appointed Equivalency Committee.

Approval of credit is granted only when submitted materials demonstrate learning outcomes comparable to accredited academic coursework and meet NAJC Standards.

Overview of Core Areas 

The NAJC Certification Commission determined that candidates seeking equivalencies for bachelor’s and graduate Jewish theological education must demonstrate learning in at least the following six areas:

• Liturgy
• Hebrew calendar and lifecycle rituals
• Halakha
• Jewish bioethics
• Hebrew
• Jewish theology and philosophy

These six areas constitute the Core Areas of Jewish theological education as determined by the NAJC Certification Commission. Equivalencies are granted based on comparison to established courses of study. 

Candidates must demonstrate proficiency in these areas, particularly as they relate to existential issues of illness, death, dying, and bereavement.

Required Credit Hours 

Candidates must demonstrate a minimum of three semester hours of learning in each of the six Core Jewish Subject Matter Areas. This requirement is in addition to meeting the total number of semester credit hours required toward the equivalency of a bachelor’s degree and or graduate theological education.

Equivalencies may be granted through approved methods including transcript review, examination, credentials, American Council on Education credits, and credit by portfolio, as outlined in the NAJC Certification Handbook.

Documentation Standards 

Supporting documentation is required for all requests for Core Jewish Subject Matter Area equivalencies. 

Candidates must submit appropriate documentation for each method of equivalency requested, including but not limited to official transcripts, certificates, examination results, letters of verification, and portfolio materials. If an official transcript is not available, candidates must contact the Certification Commission Chair to determine whether equivalency by transcript is possible. 

All equivalency materials, including the NAJC Core Jewish Subject Matter Areas Equivalency Worksheet and required supporting documentation, must be uploaded to the candidate’s equivalency portal in Member365.

Grounds for Appeal 

NAJC depends upon the professional and prudent judgments of its Certification Commission and Interview Committees to conduct the process and render recommendations or decisions regarding certification. 

However, in cases where a Candidate feels that standards were violated, which resulted in a negative certification recommendation or decision, the Candidate is ensured of the right to an orderly appeals procedure. 

An appeal must be based on the grounds that such recommendation or decision was in disregard or in violation of the NAJC Standards for Certification.

Appeals Submission Process 

A candidate who believes grounds for an appeal exist should review the Appeals Process outlined in Appendix C of the Certification Handbook. 

Appeals must be submitted in writing and should clearly identify the specific standards or procedures the candidate believes were violated. Appeals are reviewed according to established NAJC procedures and are not a re-evaluation of competencies.

Review Procedures 

In the process of certification, a Candidate shall have a right to an orderly and complete review of a negative recommendation or decision. An appeal is a review of a negative recommendation or decision regarding certification.

Decision Timeline 

The Appeals Process and procedures for review, including timelines, are outlined in Appendix C of the NAJC Certification Handbook.

Ethical Guidelines on the Use of Artificial Intelligence 

The certification process of the Neshama Association of Jewish Chaplains (NAJC) is grounded in authenticity, self-reflection, spiritual integrity, and the demonstration of competencies in spiritual care.

Written materials submitted for NAJC certification must reflect the candidate’s own voice, theological reasoning, lived clinical experience, and professional development.

The purpose of these guidelines is to ensure that AI-assisted technologies are used ethically and transparently and do not compromise the integrity of the certification process or the chaplaincy profession.

Foundational Principle 

AI tools must not replace the candidate’s own thinking, reflecting, or writing.

Certification materials exist to show the applicant’s personal formation, ability to integrate Jewish tradition and chaplaincy principles, and capacity for compassionate, ethical clinical judgment. 

Submitting AI-generated content as one’s own work misrepresents these abilities and violates the ethical standards of NAJC.

Ethical Violations in the Preparation of Certification Materials

Intellectual Honesty and Avoiding Plagiarism 

Ethical Concern: Presenting AI-generated writing as original work.

Example: Submitting essays, narratives, or reflections produced by ChatGPT, Claude, Gemini, Perplexity, or any generative language model.

Such actions constitute plagiarism and violate the obligation to present one’s own pastoral identity, spiritual reflection, and clinical experience. NAJC Code of Ethics and the Common Code of Ethics emphasize honesty, integrity, and accountability in all professional practice.

Integrity of Clinical Reflection and Theological Thought 

Ethical Concern: Replacing personal analysis with AI-produced interpretation.

Example: Asking AI to interpret texts, craft theological arguments, analyze a chaplaincy encounter, or articulate rationale for spiritual care.

Using AI to bypass the candidate’s own critical thinking undermines the purpose of certification and misrepresents spiritual and professional maturity.

Truthfulness and Justice 

Ethical Concern: Submitting fabricated or inaccurate sources, experiences, or case summaries generated by AI.

Example: Allowing AI to create fictitious clinical encounters, halachic references, or spiritual care contexts.

Such fabrications create unfair advantage and mislead mentors, reviewers, and colleagues who evaluate authenticity and competence.

Examples of Permitted Use 

These uses support clarity but do not generate new content:

• Running grammar or spell-check programs
• Correcting punctuation, typographical errors, or formatting
• Using AI as a tool to check clarity without altering meaning
• Adjusting sentence structure while keeping the candidate’s ideas, tone, and content intact

Examples of Prohibited Use 

These actions compromise honesty and integrity:

• Asking AI to write, rewrite, elevate, improve, summarize, expand, or “sound more pastoral,
• rabbinic, or professional.”
• Using AI to produce theological reflections, integration essays, or narratives of clinical care
• Letting AI generate examples of spiritual encounters or case material
• Using AI chatbots to simulate interview panels or adopt recommended answers
• Asking AI to outline, draft, or compose any part of certification documents

Any such use constitutes misrepresentation and violates NAJC ethical expectations.

Commitment to Ethical Professional Formation 

The NAJC certification process affirms:

• The dignity and sacredness of honest self-representation
• The value of authentic personal and spiritual growth
• Respect for colleagues who develop their own materials through reflection and practice
• Upholding the highest ethical standards of the Jewish chaplaincy profession

Responsible use of technology is consistent with Jewish ethical tradition and supports the integrity of both spiritual care and professional credentialing.

Additional Resources

• Certification Handbook

• Appendices

• Application Checklist

• Application for Certification

• A Rubric for Board Certified Chaplain Competencies

• NAJC Core Jewish Subject Matter Areas Equivalency Form

• NAJC Graduate Theological  Education Transcript Equivalency Form

• NAJC Beis Midrash/Metivta/Yeshiva/Kollel Equivalency Form